What is a Filming Day?

A team building format where participants take the roles of a real film crew (director, actors, camera, make-up, production) and shoot a short film in a single day.

How long does it last and for how many people?

The format is designed for groups of 35 to 150 and runs 6 hours of activity, plus a closing party with a screening. For Provital, more than 70 people took part.

Do I need permission to film employees?

Yes, you should collect image consent from every participant. Forms has privacy and image consent boxes, and Contracts has an image rights and data template; have your adviser check it.

How do you assign the film crew roles?

With a registration form using capped activities: each role (acting, camera, make-up) has its quota and disappears once full.

What if it rains on the outdoor scenes?

You need indoor sets as plan B. Check the castle forecast on Meteo Murphy a few days out and decide in good time.

How to produce a film shoot team building in a castle: Provital's Filming Day

A film shoot team building in a castle is produced like a real shoot dropped into a corporate event: script, casting, locations and shooting schedule, all in one day. At Provital’s Filming Day (Provital works in natural cosmetics), more than 70 people took on the roles of a film crew in a 13th-century castle and shot a short film built around the company’s values. Here are the pieces of an event like this and how you would run it today with Murphy OS.

What the event demanded

The public write-up describes:

The Filming Day format: participants become the actors, technicians and creatives of a professional shoot.
For Provital, more than 70 people in real roles: make-up, directing, acting, camera and production.
A 13th-century castle with several indoor and outdoor sets on one site.
6 hours of activity and a full short film shot on the day, scripted around the company’s values.
Turnkey: location, script, casting and roles, direction and technical support, make-up, styling and wardrobe, professional cameras, catering, music, entertainment and a chill-out area.
A closing party with live music and a screening of the film. The company gets the film with a making-of.

The goal: strengthen ties between teams, with storytelling as the engine.

The production pieces of an event like this

Guests and roles

Registration here is not just yes or no. Everyone must end up in a role, and every role has a quota. Add sizes for wardrobe, dietary needs for catering and often a coach to the castle.

Budget

Much of this event is fixed: location, film crew, direction, editing of the film and making-of. Catering, wardrobe and transport are variable. If the group grows from 70 to 100, fixed costs barely move and cost per head drops.

Space

A castle with several sets is a scattered studio. You decide which scene is shot in which room, how teams move and where the chill-out area sits for those not shooting.

Run of show

Six hours against the clock, several teams shooting at once, catering, then a screening. The screening depends on the edit being ready: it is the cue that holds everything up.

Suppliers

Film crew, make-up and styling, wardrobe, catering, music, entertainment and the castle itself. Lots of freelancers.

Risk

Three concrete risks: weather for outdoor scenes, image rights for employees on camera, and the clock, because if the shoot runs over, there is no screening.

How you would run it today with Murphy OS

Forms: registration with roles and quotas

In Forms use the team building template: capped activities, questions that only show when relevant, coach, T-shirt size and dietary needs. Each crew role is an activity with its quota (say 10 on camera, 8 in make-up, 20 acting) and it disappears once full.

Add the privacy and image consent boxes, essential if you are filming staff. The client comments on the landing page before it goes live and follows sign-ups on their link. Export the dietary and allergen list for catering.

Contracts: image rights, castle and crew

In Contracts lock the castle with the venue hire template, the film crew with the supplier or freelancer template, and image rights and data processing for using the film and making-of. Switch on cancellation and outdoor event clauses. Sign with a code, final PDF with certificate. Adviser review before sending.

Meteo Murphy: the outdoor sets

Enter the castle and the shooting slot in Meteo. See the model consensus and the traffic light for outdoor. If three days out it shows red, move the outdoor scenes indoors and send the client the ready-made report.

Planner: fixed and variable

In Planner split global lines (castle, crew, direction, editing) from per-guest costs (catering, wardrobe, coach). See cost per participant including VAT and your margin. In Setup and agenda, log the crew’s arrival the day before and the load-out.

Run of show: the shooting schedule, live

In Run of show, build the shooting schedule with colour-coded teams: each film unit, catering, AV. Pin the screening: it is the one thing that cannot move. Stage management ticks each scene from their phones and you see if you are behind while there is still time to edit.

What you take away

In a film shoot team building, registration assigns the work. Roles with quotas in the form.
Image consent is not optional. If you film staff, collect it beforehand.
The final screening is the cue that rules. Plan backwards from it.
A castle with outdoor sets needs an indoor plan B. Decide with the forecast, not on the day.
Much of the cost is fixed. Show the client how cost per head drops with more people.

What I would check tomorrow

Form with roles and quotas, sizes, dietary needs and image consent.
Castle contract with an outdoor clause and plan B.
Forecast for the shooting slot and indoor sets on hold.
Run of show with the screening pinned and time left for editing.