For technical production and onsite stage management

From load-in to the last cue, in real time

Day-by-day setup timeline, plans to scale with equipment lists, a run of show the crew ticks from their phones and a QR door. For whoever is at the venue at 6am.

Start for €10.50/month One event, start to finish
The apps they use most
Escaleta · Technical production and stage management

What hurts today

  • Load-in and load-out times arrive in emails nobody has sorted
  • One duration changes and the printed run of show is dead
  • AV, catering and hosts work from different versions of the timeline
  • The rental company wants exact quantities and nobody has added them up

What changes

  • One living run of show for every team, showing who ticked each cue
  • You always know whether you are ahead or behind
  • Equipment counts come from the plan, not from memory
One event, start to finish

An electronics brand's product launch

800 guests across press, distributors and staff
Exhibition hall in Madrid
Two days of load-in, one show day and one load-out
Production budget around €350,000
WhenCase run sheet
D-10 · The venue's tech pack arrives PlannerPastes the email with dock times and access into Setup and the AI turns it into lines by day, with supplier and owner.
D-8 · Plan and equipment ScenesUploads the hall DXF, calibrates, places stage, LED screens, FOH and theatre rows, and exports the equipment spreadsheet for the rental company.
D-6 · Extra hands Freelance BoardSearches for two backup technicians in the city, with their largest event on the profile, and messages them.
D-3 · Wind on the outdoor area Meteo MurphyChecks gusts during the registration marquee load-in and brings the ballast forward.
D-1 · Run of show and teams EscaletaImports the Planner agenda, tags by team (AV, stage management, hosts) and marks booth notes as internal.
Show day · 08:00 FormsOpens three entry lines with the door link and colour-coded printed badges. Stage management is already ticking cues.
The apps they use most

Your kit, app by app

Escaleta

Build the run of show once and on show day it becomes a live board: the crew ticks every cue from their phones, you see if you are running late and the client follows along.

See the app

Planner

Line items, VAT, fee and margin on one screen, with the setup timeline and the agenda right next to them. The spreadsheet you used to dread becomes a living project.

See the app

Scenes

Upload the venue plan, calibrate it with one known measurement and place tables, bars, stage and lounge areas at real size. Then seat every guest in their chair.

See the app

Forms

Build the landing page and form with your client's brand, manage capacity and waitlist, send the emails and on the day check people in by QR. With data protection where it belongs.

See the app

Freelance Board

The industry's freelancer board: production, stage management, hosts, technicians, creatives. Filter, open their profile, download the CV and get in touch. And if you freelance too, you go on the board.

See the app

Meteo Murphy

Enter the venue and your event's time slot. We combine the world's major weather models with 20 years of history and tell you what to do: plan B, marquee, wind, shade or lighting.

See the app
FAQ

FAQ

Does the tech crew need an account?

No. With the crew link they tick cues from their phone just by entering their name.

Can I work on the venue's CAD plan?

Yes, as DXF or PDF. If you have a DWG, export it to one of those first.

Does it work with poor signal?

Escaleta needs a connection to sync ticks. If it drops, it shows it is offline and keeps retrying.

Other profiles

Freelance event plannerEvent and MICE agencyWedding and celebration plannerIn-house corporate teamsVenues, hotels and DMCs
Action

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